Administrative Assistant

Koff & Associates – Administrative Assistant

 

THE POSITION

This is a full-time position working alongside a small and intimate administrative team. Tasks include:

• Support of executives, President, and CEO on a project basis;

• Proofread contracts, brochures, marketing materials, and internal documents;

• Preparing, updating, and formatting documents and reports; includes converting Word and Excel to PDF and merging documents;

• Developing spreadsheets by inputting relevant data and maintaining their integrity;

• Event and travel coordination;

• Serving as liaison with outside IT firm by email and phone re computer issues. Be point person for techs working onsite;

• Performing general office duties

REQUIREMENTS

• High school diploma (or equivalent experience)

• 4 years of administrative experience

• Strong Microsoft Suite and Acrobat Pro skills.  Advanced knowledge of Excel is desired.

• Demonstrable experience supporting executives on a project-by-project basis is important.

• Experience supporting professional services firm is a must.

• Ability to take initiative as well as direction

• Highly detail oriented

• Excellent communication skills, both oral and written

• Ability to maintain confidentiality

• Ability to handle multiple projects or tasks, and adapt to a fast-paced environment

• Positive, can-do attitude and ability to keep up with volume of project support

 

WHAT WE OFFER

• Competitive salary and comprehensive insurance (medical, dental, vision, life) and retirement for full-time employees

• Paid time off

• A supportive team environment

• A great Berkeley location

 

HOW TO APPLY  

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