Office Administrator

Stillwater Sciences seeks a highly motivated, take-charge Office Administrator to help coordinate day-to-day operations for our 30-person Berkeley office, which is also our corporate headquarters. This position is a full-time, Monday-Friday, 8:30 am-5 pm set schedule. This position is the “face of the office” for all employees and vendors. Stillwater seeks someone who appreciates doing a job well and values employee morale by helping to provide a fun and comfortable workspace.

The ideal candidate will:

• Be a superstar at juggling multiple priorities and deadlines
• Thrive in a fast-paced environment with constantly changing job duties within a loose hierarchy
• Find enjoyment and connection working with an academically minded group of scientists who are passionate about what they do
• Be a Jack-of-all-trades where no job is too big or too small
• Be a creative problem-solver
• Able to take initiative on projects and follow them through until the end
• Have a positive attitude
• Be able to “read the room” and act on changing needs of employees
• Can plan and execute fun events: we love to take breaks from work and enjoy each other’s company

The ideal candidate will possess:

• A can-do, service-oriented attitude
• A healthy dose of confidence, initiative, creativity, and drive
• Superb time management
• Exceptional organizational skills
• Communication skills (both verbal and written)

If this describes you, then please read on for a great opportunity to work with people who love what they do and have a great time doing it!

Duties include but are not limited to:

• Responsible for office stocking and upkeep, staff support, and vendor relations.
• Front desk related duties – greet visitors, answer and direct phone calls, web-conferencing (Skype and Teams), mail distribution, business-related errands, and supply ordering.
• Maintain common areas, office equipment, printers and computers.
• Data entry, filing, and report production assistance.
• Report formatting/editing, including Microsoft Office and Adobe Acrobat (PDF) support.
• Plan, coordinate, and breakdown company functions and office morale events (from large all-staff gatherings to intimate happy hours).
• Book and coordinate marketing and project-related travel for employees.
• Arrange courier services and shipping (mainly FedEx and UPS).
• Conduct scientific literature and database searches.
• Post documents to our Intranet/Sharepoint.
• Provide focused support to the President & CEO.
• Provide as needed support to Accounting, Human Resources, Marketing, and Information Technology departments.

Required qualifications include:

• Proven organizational skills with the ability to effectively multi-task.
• Strong attention to detail and follow-through.
• Strong interpersonal communication skills, both verbal and written.
• High school diploma or equivalent work experience (Bachelor’s degree preferred).
• Willingness to assist in both administrative and technical arenas.
• Exposure to or experience in environmental science or an environmental organization is a plus.
• Confidence to interact with all levels of staff, agency representatives, and vendors in a professional and courteous manner.
• Advanced Microsoft Office (Word, Excel, Access and Outlook).
• Experience with Adobe Acrobat.
• Ability and motivation to use creativity and logic in dealing with a broad range of situations.
• Versatility to work both independently and collaboratively.
• Personal integrity and sound judgment, especially when working with confidential information.
• Have a clean driving record and active driver’s license – having a car of your own will be very helpful.

Compensation and Application:

• Full-time position with benefit package after 3 months
• The salary range is $18-$21/hour, depending on education and experience.
• Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care
• Please send a cover letter describing experience (including your requested salary range), with a resume, in MS Word or PDF format to:
• Resumes without a cover letter and salary requirements will not be considered.
• Position will remain open until filled.

About Stillwater Sciences:

Stillwater Sciences () is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource management. We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes. We have approximately 65 dedicated and enthusiastic employees located along the West Coast in seven main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

from Berkeley Job Site https://ift.tt/2UooczU
via IFTTT